Dear

It is vital that you read this communication carefully. It is an important Brexit-related alert for European nationals and those who hold immigration status as the non-European family members of European nationals.

EU settlement scheme

As a valued member of staff, we would like to remind you that the UK Government has put in place a system for EEA and Swiss nationals and their family members to secure their right of residence in the UK. The system is called the "EU settlement scheme" and is now fully open for applications.

As you are based in the UK, you will still be able to live and work here. However, the UK Government has put this scheme in place to allow you to demonstrate your continued right to be here.

While the organisation is not responsible for checking that you have registered, EU settlement scheme registration is an important step towards you retaining the benefits afforded to you as a resident of the UK. Evidence of your status will be important if you are, for example, changing jobs, agreeing a tenancy or opening a bank account.

Who should apply?

The scheme is open to nationals from the EEA and Switzerland and their family members.

This means that you can apply if you are a national of any of the following countries: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and Switzerland.

If you are a citizen of the Republic of Ireland, you do not have to apply.

Settled and pre-settled status

If you have been in the UK for five years or more, you should be granted settled status. Settled status allows an individual to live and work in the UK indefinitely and will be lost only once an individual has been absent from the UK for five years.

If you have been in the UK for less than five years, you should be granted pre-settled status. This can be converted to settled status at the five-year point, provided that you have not had excessive absences from the UK during the five-year period.

All EEA and Swiss nationals and their non-European family members who reside in the UK on or before 31 December 2020 (in the event that the UK leaves the EU with a withdrawal agreement in place) or on or before 12 April 2019 (in the event that the UK leaves the EU without a deal) are able to apply for settled or pre-settled status. However, these dates, particularly the date if the UK leaves the EU with no deal, may change and you should check www.gov.uk/settled-status-eu-citizens-families for the latest information.

EU nationals who already hold evidence of their status, for example a registration certificate or permanent residence card, also need to make an application under the EU settlement scheme to convert their status.

How to apply

The application process is straightforward. You can apply online at www.gov.uk/settled-status-eu-citizens-families by completing two steps:

If you need additional information or support about the application process, you can contact the EU settlement resolution centre. Details are available at www.gov.uk/government/collections/eu-settlement-scheme-applicant-information.

How long will the application take?

The UK Government advises that, for online applications where no additional information is required, the process is expected to take up to four days from the point at which you submit your application. The process will take longer if you apply by post or additional information is required from you.

See www.gov.uk/government/publications/eu-settlement-scheme-application-processing-times for current expected processing times.

Do you need to be in the UK to apply?

From 9 April 2019, you can apply from outside the UK. Prior to this you need to be in the UK to submit your application.

You are still able to travel outside the UK while the application is in progress.

Application deadlines

The UK Government has provided a deadline for submitting an application of 30 June 2021 if a withdrawal deal is agreed or 31 December 2020 in a no-deal situation. However, these dates, particularly the date if the UK leaves the EU with no deal, may change and you should check www.gov.uk/settled-status-eu-citizens-families for the latest information

If you have not submitted you application by the relevant date, you may not be entitled to live and work in the UK from that point forwards. Therefore, it is important that you apply for settled or pre-settled status in good time to ensure you continue to be able to work lawfully.

Support from us

We appreciate that an application for settled or pre-settled status is a personal matter for you. It is up to you when to submit your application.

However, it is important that our employees complete the necessary formalities in a timely manner and that you are aware of the support available from the organisation. To help you with your application, the organisation offers [list the appropriate points and expand on them as necessary]:

Please contact [name of individual/the HR department/details of source of external advice, such as law firm or helpline] if you have any questions or concerns.

Yours sincerely